Policies

Cell Phone Policy
Wabasso Public Library

Purpose

The use of cell phones in the Library can often prove disruptive to patrons and staff. The Wabasso Public Library attempts to promote a user-friendly environment conducive to reading, studying, research, and use of the Library’s technology.

Expectations
All library patrons are expected to be courteous and respectful of others by adhering to the following policies:

Turn off your cell phone or change the ring tone to silent or vibrate before entering the Wabasso Public Library.
Please move outside for cell phone conversations.
The Library reserves the right to ask a patron to leave the Library if they are using their cell phone in an inappropriate manner AND/OR disturbing other patrons.
All of the above will apply to regular and hands free phones.

Library patrons who refuse to comply with the provisions or intent of this policy will be required to leave the Library.

Approved 08-03-2021

Printable Cell Phone Policy

Circulation of Materials Policy

CIRCULATION OF MATERIALS POLICY
Wabasso Public Library

Registration
See also the PCLS Patron Registration Policy.

All borrowers must be registered and must have a current library card to borrow library materials. Materials cannot be checked out until a Library card is issued.

Patrons must fill out an application form to apply for a Library card. Applicants under 16 yrs. old must have a parent or guardian give their consent on the application form before a new card can be issued.

In order to obtain a free Library card, patrons over 16 yrs. old must be a resident of a signatory county or municipality of the Plum Creek Library System (PCLS), or must own property therein. They must produce identification, such as a driver’s license or student ID at the time of application and, if necessary, proof of address. To renew a Library card, a patron must clear all outstanding fines and bills and update their information.

Anyone who lives outside of the Plum Creek Library System and has a valid library card from his or her home library and resides in an area that has signed the MN Library Reciprocal Borrowing Compact is also eligible for free library service.

Persons who are residents of other states or residents of communities in Minnesota that do not participate in the MN Reciprocal Borrowing Compact may purchase a nonresident library card for $5.00, which will be good for three years.

Cards may also be issued to businesses, institutions or organizations at no charge. The patron registration shall be signed by the owner, administrator or person in charge. A list of persons allowed to use the card shall be included in the patron registration notes. All patrons are required to present their card (or patron card number if they are residents of the Plum Creek Library System) in order to check out library materials.

Replacement of lost cards shall be free the first time. Further replacements shall cost $3.00.

Loan Periods
Books may be checked out for 21 days and may be renewed once, by phone, email, or on-line, unless a hold has been placed on them. Further renewals will need to be approved and completed by library staff. Books in popular demand (best sellers, etc.) may be checked out for the 21 day loan period, but will not be renewed because of patron demand.

Periodicals will be checked out for 21 days except for the current copy, which may be checked out for 7 days.

Audiobooks may be checked out for 21 days and follow the same rules for renewal as books.

DVDs may be checked out for 7 days. Generally, there will be a limit of 5 DVDs per adult and 2 DVDs per child without a parent present. The librarian will have discretion to alter this quota on an individual basis. DVDs may be renewed once, by phone, email, or on-line, unless a hold has been placed on them. Further renewals will need to be approved and completed by library staff.

Puppets, activity kits, puzzles, etc. may be checked out for 21 days and will follow the same rules for renewal as books.

Mobile hotspots may be checked out for 21 days. Renewals are not allowed.

A maximum of 45 items may be borrowed by a patron in good standing, provided the items are returned promptly and they have no unpaid penalties.

The director may establish the loan period for special collections, materials which are temporarily in great demand for student projects, or materials added to the collection which are new.

Holds
Any patron in good standing may request the interlibrary loan of materials they need which are not available at the Wabasso Public Library. In return, requests for materials from other libraries will be honored under the terms of the Plum Creek Library System.

Any patron in good standing may also request the interlibrary loan of materials from outside the Plum Creek Library System. In return, requests for materials from outside the library system will also be honored.

Holds may be placed by patrons either in person, on-line, or over the phone. Patrons will be notified by telephone or email when the materials are available. There is no charge to the patron for placing a hold or for interlibrary loan services.

Fines, Charges, and Overdue Notices
There is a fine of 10 cents a day for overdue books, audiobooks, magazines, puzzles, and puppets. There is a fine of $1.00 per day for each DVD a patron has checked out. Kits are also $1.00 per day. Mobile hotspots are $5.00 per day.

In order to remind users that they have outstanding overdue material, two notices in writing will be sent. The written or email notices will be sent to the last known address of the person detaining the material after it was due. The notices shall state the type of material borrowed, the title of the material, the author’s name, the Library from which the material was borrowed and the date by which the material was to have been returned to the Library. Patrons who have been sent an overdue notice shall be denied borrowing of additional materials until those items are returned (in good condition) or paid for if lost and damaged.

If materials are not returned within sixty days after the first notice in writing is sent, the patron will be in violation of Minnesota Statute 609.541 Protection of library property:

Subd. 3. Detention of library materials. A person who detains a book, periodical, pamphlet, film, or other property belonging to any public library, or to a library belonging to the state or any political subdivision, for more than 60 days after notice in writing to return it, given after the expiration of the library’s stated loan period for the material, is guilty of a petty misdemeanor. The written notice shall be sent by mail to the last known address of the person detaining the material. The notice shall state the type of material borrowed, the title of the material, the author’s name, the library from which the material was borrowed, and the date by which the material was to have been returned to the library the shall include a statement indicating that that if the material is not returned within 60 days after the written notice the borrower will be in violation of this section.

The second notice shall be sent when sufficient time has passed for the material to be considered Long Overdue (Lost). The Integrated Library System (ILS) will automatically consider the material Long Overdue (Lost) when 68 days have passed after the expiration of the loan period, and the cost of replacing the materials will be added to the patron’s record.

Referrals for violation of Minnesota Statute 609.541 will be made to law enforcement at the sole discretion of the Library Director.

Lost or Damaged Materials
Patrons are responsible for all materials checked out on their library card. If an item is damaged, lost or not returned, the patron is responsible to pay the replacement cost of the materials and any other accrued fines. In the case of materials checked out on a patron’s card that is less then sixteen years of age, the parent or guardian who signed the Library application shall be the person held responsible for the materials.

Patrons will receive a receipt for payment when paying for a lost or damaged item. No refunds will be given 30 days after receipt of payment.

Confidentiality
All records, formal and informal, in the Wabasso Public Library relating to patron registration and the subsequent circulation by patrons of materials provided by the Library are considered to be confidential in nature.

In order to prevent an unreasonable invasion of personal privacy, the contents of registration and circulation records shall not be available to anyone except under the written order of the Library Director, such order having been issued pursuant to a proper legal process, order or subpoena under the law.

Upon receipt of any process, order, or subpoena, the person named and/or served shall immediately report to and consult with the Library Director and the legal counsel of the City of Wabasso to determine if such process, order, or subpoena is proper and in full compliance with proper legal authority. In the event the legal process fails to sufficiently identify or name in specific terms or specifications the records on file in respect to an identified library patron, the request is considered to be defective and not binding upon the Library and its personnel, except under further due process of law.

Any problems or conditions relating to the privacy of a patron through the records of the Wabasso Public Library which are not specified in the policy shall be referred to the Library Director, who after consultation with the Library Board and/or legal counsel shall issue a written decision as to whether to heed the request for information.

PATRONS AGREE TO ABIDE BY THIS POLICY WHEN THEY SIGN THEIR LIBRARY CARD REGISTRATION FORM. PERSONS WHO HAVE ANY QUESTIONS OR CONCERNS SHOULD CONTACT THE DIRECTOR.

Approved 06-08-2021

Printable Circulation of Materials Policy

Collection Development Policy

COLLECTION DEVELOPMENT POLICY
Wabasso Public Library

Purpose

This policy establishes the guidelines by which the Wabasso Library selects, purchases, maintains and provides access to materials, articulating the philosophy that shapes the management of the Library’s collections.

Philosophy

Given that the Library’s collection is its major asset and its most-used service, the Library thoughtfully selects, acquires, organizes, maintains, and provides access to varied materials in accordance with the Library's mission statement to meet the “…educational, informational, cultural, and recreational needs” of the community.

The Library embraces the principles of intellectual freedom, and seeks to foster an atmosphere of free inquiry and to provide information without bias or discrimination. As such, the Library strives to include a myriad of viewpoints across a broad spectrum of opinion and subject matter in formats suitable to a variety of learning and recreational interests and skills.

Using selection practices that are flexible and responsive to the changing needs of the community, the Library builds and maintains collections for the general public while also recognizing the needs of special populations and strategically targeted groups. As needs and interests evolve and change, the collection must also evolve, which can make it more ephemeral than a long-term, permanent collection.

Materials Selection
Widespread interest and usage are the most powerful influences on a public library’s collection. The Library upholds the right of the individual to access information, even though the content may be controversial, unorthodox or unacceptable to others. In considering which materials to place in the library, each item is judged on the basis of its overall content or style, not by isolated or random portions. Therefore, an item is not automatically included or excluded because of the criteria such as:

Race, religion, nationality or political views of an author
Endorsement or disapproval by any individual or organization in the community, state, or nation
Frankness or coarseness of language
Controversial nature of an item

Library staff can make recommendations for the purchase of items, with the Library Director having the authority and responsibility for the final selection. Many sources are consulted to determine the value of the material to the collection. No single criterion is used to justify a purchase; all of the following criteria are considered when selecting materials:

Reviews from professional journals, popular magazines, newspapers and websites
Expressed or anticipated patron demand
Timeliness or permanence of the material
Quality, accuracy or authenticity of materials
Inclusion of materials in a special bibliography or index
Scope and depth of our present collection or the availability of materials at other libraries
Reputation or authority of the author or publisher
Format and price of material as well as space available to house it
Appropriateness to the interests and skills of the intended user

Electronic Resources

The Library recognizes that the formats in which information is stored and transmitted are
expanding and that as the library collects materials in new formats, there will be duplication. Many of the new resources that will make up collections in the library will not physically be in the library building, but will be hosted on servers somewhere else and be delivered through the Internet. When the Library is a part of a cooperative group for purchasing electronic resources, the selection criteria of the cooperative group is used. Otherwise, the library will select these resources using the same types of criteria as is used for physical materials.

Minnesota Collection

The purpose of the Minnesota Collection is to collect a varied representation of works by Minnesotan and regional authors that have made significant contributions to the regional literature and/or historical information of Minnesota. While works from all over the state will be considered, special focus is primarily given upon the contiguous counties to Redwood County.

Works meeting the following criteria will be considered for inclusion in the collection:

Material created by a state/regional individual but is not necessarily about Wabasso or Redwood County.
Material dealing with a Minnesota setting, topic, area, theme or history, especially if that work contributes significantly to the literature, or; becomes regarded as a "classic;” is irreplaceable, meaning it’s published by a small, local or vanity press or is out-of-print.

Weeding

Weeding of library materials will be based on the above criteria as well as all applicable criteria in the Weeding Policy.

Approved 11-02-2021

Printable Collection Development Policy

Computer & Internet Use Policy

Computer & Internet Use Policy
Wabasso Public Library

Purpose or Intent
The Wabasso Public Library provides free use of computers and access to the Internet to all users, with the understanding that it is the individual user’s responsibility to demonstrate judgement, respect for others and appropriate conduct while using Public Library resources. The purpose of the Computer and Internet Use Policy is to insure the best use of computers and access to the Internet by the greatest number of people.

Internet User Guidelines
Library workstations may not be used to view sexually explicit material, illegal drug related, gang related, hate group related or violent materials. Library computers may be used to visit chat sites or other forms of electronic communications. Users will not disclose, use, or disseminate personal information regarding minors without authorization of the parent or legal guardian of the minors involved.

Users will obey copyright laws & licensing agreements. Users may not change the settings and configuration, use non-library software, or save anything to the hard drive of a library work station. It is not acceptable to use the Library’s computers for any purpose which violates U.S. or state laws, to transmit obscene or harassing materials, or to interfere with or disrupt network users.

The Library’s Rules of Behavior Policy applies to the behavior of patrons using library equipment. Failure to follow this policy could result in suspension of library privileges. Library employees are authorized to terminate any users access session, or to prohibit a user from access given cause that the user has failed to comply with the policies of the library.

Time Limits
Computer workstations are available on a first come basis whenever the library is open. Workstations may be reserved by signing up at the circulation desk, or by telephone. Workstations may be reserved up to one week in advance. Reservation of a computer workstation by a library patron for a longer period of time may be made for specific needs by discretion of the librarian on duty.

The privilege of reserving a computer may be denied in the future if a person does not show up for the reserved time. The workstation will be available for other persons use 15 minutes after the originally scheduled time.

Use of the Internet is limited to a single 30 minutes session per day. Use of a computer workstation for word processing will be limited to a single two-hour session per day. If no one is waiting to use a computer/Internet workstation, use may continue until it is needed for another person.

Two persons may share one access session as long as their behavior or conversation does not disturb other users or library staff.

Use of and time on a computer workstation is up to the discretion of the librarian on duty.

Charges and Fees
Charges and fees for printing are the same as those stated in the Wabasso Public Library Photocopy Machine Policy. All fees must be paid at the time of service.

Minors
Parents and legal guardians have responsibility for their children’s use of the Internet, including games, e-mail, chat rooms and other forms of electronic communications. Parents should caution their minor children, which personal facts are not to be shared on the Internet. Parents are strongly encouraged to work with their children to develop acceptable family rules on the Internet. A parent or legal guardian must sign an internet agreement for children 17 years old and younger to access the library computers. The library internet use form must be signed in the presence of a library employee.

Filters
To comply with Federal and State laws, the Board of Library Trustees has approved installation of software designed to filter sexually explicit content on all computers. The blocking software filter is inherently imprecise and flawed. It inevitably will block access to a vast array of constitutionally protected material on the Internet. Because of its technologically limitations, the filter is also incapable of protecting against all access to Internet material that is obscene, child pornography, or harmful to minors. The library will disable the entire filter for adult users 17 and over upon request. The requesting user will not have to explain why he or she is asking that the site be unlocked or the entire filter be turned-off. The library encourages users to request that the filter be disabled as needed.

Privacy
The library avoids collecting or maintaining records that could compromise the privacy of patrons. There is no electronic tracking of workstation use that would enable the library to determine who that user is or what they did on a library computer after the customer logs off. Users must also exercise caution when using the Internet to avoid unauthorized disclosure, use and dissemination of personal identifiable information. Users are encouraged to respect the sensibilities of others when accessing information that may reasonably be offensive to someone else. Absolute privacy for people using electronic resources in the library cannot guaranteed.

Wi-Fi Access
The Wabasso Public Library Computer and internet Use Policy applies to any laptop used to access the Internet through the library’s Wi-fi connection. As a result, your Internet connection will be filtered and prohibited websites are blocked. Users are responsible for making sure their computer has the correct settings and necessary hardware. Library staff will provide limited instruction for access. The library cannot guarantee that user’s hardware will work with the library’s wireless connection.

Responsibility
The Internet and its available resources contain a wide variety of material and opinions from varied points of view. Users need to be good information consumers, questioning the validity of the information. Not all sources on the Internet provide accurate, complete or current information. The user is the selector in using the Internet with individual choices and decisions. Users may encounter material that could be considered inappropriate. Parents of minor children assume responsibility for their children’s use of the Internet through the Library’s connection. The Library expressly disclaims any liability or responsibilities arising from access to or use of information obtained through its electronic information systems or any consequences thereof.
Laptops and other devices should never be left unattended in the library. The library assumes no responsibility for damage, theft or loss of any kind to a user’s equipment, software, or data files.

Approved 07-06-2021

Printable Computer and Internet Use Policy

Displays and Exhibits Policy

Displays and Exhibits Policy
Wabasso Public Library

Purpose

As an educational and cultural institution, the Wabasso Public Library welcomes exhibits and displays from organizations, groups, and individuals who seek to enrich the community or draw attention to a subject of general interest.

General

Displays of handiwork, historical material, nature study, or any other material deemed of general interest may be exhibited. The Director shall have discretion to accept or reject material offered for display.

The Library assumes no responsibility for the preservation, protection, or possible damage or theft of any item displayed or exhibited. All items and private possessions that are placed in the Library are done so at the owner’s risk.

Approved 09-07-2021

Wabasso Public Library Display and Exhibit Release

I, the undersigned, hereby lend the following works of art or other materials to the Wabasso Public Library for exhibit purposes only. In consideration of the privilege of exhibiting them in the Library, I hereby release said Library from responsibility for loss, damage or destruction while they are in the possession of the Library.

Display and/or Exhibition to be held in the ___________________________________________

During_____________________________________________________

Description of materials loaned__________________________________________________

Signature__________________________________________________Date______________

Address___________________________________________________

Telephone_________________________________________________

Email______________________________________________________

Printable Displays and Exhibits Policy

Donation Policy

Donation Policy
Wabasso Public Library

Purpose
The purpose of this policy is to specify the type of donations that the Library will accept and how the Library will handle donations.

Acknowledgements
Donations are accepted in honor of or in memory of a person. Acknowledgment of such a donation will be sent to family members upon request. A plaque may be placed in/on material purchased in honor of or in memory of a person.

Library staff will acknowledge all monetary donations and significant donations of materials accepted by the library.

The Library reserves the right to decline, discard, or sell any item donated to the library. Library staff will provide a letter acknowledging the receipt of a donation upon request. The Library does not provide appraisals of donations of materials.

Donations of Money
The Library accepts donations of money in any amount. The donor may indicate how the money is to be spent. The money may be specified for a particular type of material, furniture, equipment, service or activity. The Library reserves the right of final selection on furniture or equipment in order to meet the space, utilization and design of the building. The Library will make selection if nothing is specified.

Donations of Books and Other Material
The Library accepts donations of used books and other materials with the understanding that the items will be added to the collection only if appropriate and/or needed. The Library has the right to decline any donation of used material based on condition, copyright date or lack of storage space.

Donations of Memorabilia
The Library does not collect plaques, artifacts or other museum-type pieces, unless they pertain directly to the collection of the library or they have value for ongoing display. Donations of memorabilia accepted by the Library become the exclusive property of the Library.

Donations of Artwork
The Library retains the right to accept or reject any work of art for the Library. Donations of artwork accepted by the Library become the exclusive property of the Library.

Gifts of Furniture and Equipment
The Library retains the right to accept or reject any donations of furniture or equipment for the Library. Donations of furniture and equipment accepted by the Library become the exclusive property of the Library.

Approved 07-06-2021

Printable Donation Policy

Emergency Closing

Emergency Closing Policy
Wabasso Public Library

Purpose

The Wabasso Public Library Board has an obligation to keep the Library and its services available to the public, and shall be open for business on all business days except legal holidays, situations of short staffing, and emergency situations.

General

In this policy, a declared emergency may include – but is not limited to – extreme weather, fire, disease, hazardous material, or bomb threat.

If there is concern about the safety of its employees and patrons, the Library Director may close the Library.

All programs will be postponed or cancelled during an emergency closing, delayed opening, or program cancellations. If the local school is closed, planned Library programs/activities will be cancelled.

The local news media will be notified of any emergency closings, delayed opening or program cancellations. Signs will be posted on the doors notifying patrons of the reason for the closing and/or cancellation when possible. Postings will also be made to the Library’s social media platforms, and the Library’s webpage.

The Library Director, along with the President and/or Vic President of the Library Board will determine when to close. In the absence of the Library Director, Library staff, along with the President and/or Vice president of the Library Board, will determine to close.

Approved 11-02-2021

Printable Emergency Closing Policy

Harassment Policy

Harassment Policy
Wabasso Public Library

Purpose

This policy addresses harassment, provocation, and unwelcome advances in the library workplace. A part of the Library’s mission is to create “…an atmosphere that is welcoming, respectful, and businesslike.” The Library wishes to protect the rights and safety of its patrons and employees. It also wishes to enable each employee to reach his/her maximum productivity by ensuring freedom from harassment in the work environment.

General

According to its Rules of Behavior Policy, the Library prohibits “engaging in disorderly conduct, harassment, or behavior that causes or creates and unsafe environment or an interference with the quiet, peaceful or orderly use and management of the Library by patrons and employees. This includes intimidation by words (verbal abuse, profanity, hate language, and name-calling), gestures, body language or any type of menacing or bullying behavior.”

Harassment on the basis of race, color, religion, sex, or national origin is a violation of law. The Library also prohibits any form of unlawful harassment based on age or disability.

With respect to sexual harassment, the Library prohibits unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual or otherwise offensive nature especially where submission to such conduct is a condition of employment, or has the effect of creating an intimidating, hostile, or offensive working environment.

The Library Director is responsible for creating an atmosphere free of harassment for co-workers or nonemployees who interact with a Library employee on the job. If the Director receives information about alleged harassment on library property, or witnesses an incident that might constitute harassment, then the Director should fill out an Incident Report Form, and shall report the matter immediately to the Library Board.

Employees who believe they have been subjected to or who believe they have witnessed harassment are expected to notify the Library Director and fill out an Incident Report Form. The Director will immediately report the incident to the Library Board. If the employee feels his or her complaint has not been adequately responded to by the Director or the Library Board, she/he should submit a complaint to the City Council of Wabasso.

All reports of harassment will be promptly investigated by the Library Board. Complaints will be kept confidential. Any form of retaliation against an individual filing a complaint under this policy or for assisting in a complaint investigation is prohibited.

If investigation of harassment indicates that such behavior has occurred, appropriate disciplinary action will be taken. Disciplinary actions against patrons will be governed by the Library’s Rules of Behavior Policy. Disciplinary actions against employees will be governed by the Library Board, and/or the City Council of Wabasso (if the Council has received a complaint).

Approved 11-02-2021

Printable Harassment Policy

Meeting Room Policy

Meeting Room Policy
Wabasso Public Library

Purpose
According to its Mission Statement, the Library seeks to provide “…services for the fulfillment and enrichment of educational, informational, cultural, and recreational needs for the community and its surrounding townships in an atmosphere that is welcoming, respectful, and businesslike.”

To that end, the Wabasso Library provides a space for meetings which are civic, cultural, educational and informational in their nature.

General
The meeting room is provided on a first-come-first-serve basis. Library sponsored programs have priority use.

The meeting room may be reserved up to 2 months in advance. Reservations beyond this time frame must be approved by the Library Director. Other recurrent use of meeting rooms (monthly or multiple/month) will be handled on a case-by-case basis taking into consideration the frequency, duration, and availability of space.

The meeting rooms may not be used for events such as parties, showers, or family reunions.

The use of the Library’s meeting room does not constitute an endorsement of any organization’s policies or beliefs.

Private for-profit businesses may be permitted to use the Library meeting room, but shall not be permitted to make direct sales during such meetings.

Arrangements can be made with the Library staff to obtain a key for using the meeting room when the Library is not open.

Any reservations may be cancelled or rescheduled if the room is needed for Library business.

User Expectations
The Library’s Rules of Behavior Policy applies to the use of the meeting room. Noise levels for the meeting room must not disturb Library patrons or staff. Individuals attending meetings are responsible for supervision of their children.

Meeting room users are responsible for their own supplies, room arrangement, and returning the room to its original order. They are also responsible for any damage which occurs while in use.

Alcoholic beverages or smoking is not allowed on the premises.

Anyone using the Library meeting room must complete the Meeting Room Agreement Form. The Library must be notified by the contact person of any changes. Anyone under the age of 18 must have an adult complete the meeting room form, and adult supervision must be provided during meeting room use.

It is the responsibility of the contact person to inform the Library of any change in contact information or persons responsible for the organization. If the group intends to continue meeting at the Library, the responsible party should submit a new agreement form with the requested meeting dates/times.

Approved 08-03-2021

Printable Meeting Room Policy

Printable Meeting Room User Agreement Form

Microfilm Research Policy

Microfilm Research Policy
Wabasso Public Library

The Wabasso Public Library strives to develop and maintain a well-rounded collection of materials pertaining to Minnesota history as well as local history, and its microfilm collection includes all available editions of the Wabasso Standard, including the years 1900-2001, in addition to print copies of the Standard from 2002-present.

Our microfilm collection also includes facsimiles of newspapers published in the towns of Wanda (1902-1903), Lucan (1920-1923), and Seaforth (1915-1920).

Patrons are encouraged to come to the Library for their research needs. However, if a patron is unable to visit the library to do their own research, library staff can do limited searching for a fee. It is recommended for patrons to gather as much information as possible beforehand in order to limit the range and amount of research time, since the newspaper collection is not indexed.

Microfilm Research Proxy Fees:

$5.00 for one request (for cases in which the exact date or edition is known)
$10.00 for a half hour of research
$20.00 for one hour of research

Microfilm copies and color photocopies cost 25 cents per page.

Research requests can be made in-person, by telephone, mail, or email.

Upon notification from library staff, patrons living in greater Minnesota or out-of-state must send payment to the Library to receive the requested information and/or photocopies. This is allowed only by mailing a cash payment. No out-of-state checks. Patrons may choose to have their requested info and/or photocopies mailed back to them, or sent via email. If a patron wishes to receive said info through the mail, they must include with their cash payment a self-addressed, stamped envelope that can accommodate single or multiple folded 8.5x11 sized photocopies.

In all cases, the Library reserves the right to withhold photocopies, scans, and other information obtained during research until payment for those research services has been made.

Mailing Address:

Wabasso Public Library
PO Box 190
Wabasso, MN 56293

Email: ssobocinski@plumcreeklibrary.net

Printable Microfilm Research Policy

Mission Statement & Objectives

Mission Statement & Objectives
Wabasso Public Library

Mission Statement
The Wabasso Public Library seeks to provide quality materials and services for the fulfillment and enrichment of educational, informational, cultural, and recreational needs for the community and its surrounding townships in an atmosphere that is welcoming, respectful, and businesslike.

General Objectives of the Library

To serve all residents of the community and surrounding townships.
To acquire and make available to all residents of the above area the Library’s materials and other services that will satisfy the needs stipulated in the mission statement.
To consistently maintain an open-minded attitude toward new methods and improvements for better service.
To review regularly these objectives of the Library and, if necessary, revise them.

Who May Use the Library
The Library will serve all residents of the community and its surrounding townships.

Service will not be denied because of religious, racial, gender, social, economic, or political status. The use of the Library may be denied for due cause. Such cause may be failure to return library materials, destruction of library property, disturbance of other patrons, overdue fines, or any other objectionable conduct on library premises. (SEE Rules of Behavior on Library Premises policy)

Services of the Library
The Library provides books and materials for information, entertainment, intellectual development, and enrichment. The Library should endeavor to:

Select, organize, and make available books and other materials.
Provide guidance and assistance to patrons.
Initiate programs, exhibits, displays, book lists, etc.
Cooperate with other community agencies and organizations.
Secure information beyond its own resources when requested.
Lend to other libraries upon request.
Provide services to patrons with special needs.
Maintain a balance in its services to various age groups.
Cooperate with, but not perform the function of, school or other institutional libraries.
Provide service during hours which best meet the needs of the community.
Regularly review library service being offered.
Use media, etc. to promote new library materials and library programs.

Approved 06-08-2021

Printable Mission Statement & Objectives

Personnel Policies

Personnel Policies
Wabasso Public Library

Director
The Library Board shall select, appoint, and when necessary for valid reasons, dismiss the Director of the Library working with the City Council.

Major changes in the Director’s schedule or other circumstances may not be made without approval of the Library Board. Requests for such shall be made in writing to the Library Board.

The person so appointed as Director shall:

…be charged with the sole administration of the Library.
…be responsible to the Library Board in matters pertaining to and concerning the Library.
…be present at monthly board meetings, prepare and present such reports as requested.
…prepare the annual budget to be presented to the Library Board and the City Council.
…have the responsibility for collection development for all materials in the Library. This includes selection, ordering, processing, weeding, and inventory of all collections according to the guidelines in the policy.
…have the responsibility for initiating, planning, implementing, and evaluating programs and other active learning opportunities for all ages.
…be encouraged to attend and participate in continuing education opportunities to aid the Library. Expenses for this are allowed at the discretion of the Library Board according to the amount appropriated in the budget for such activities. The staff and trustees are also encouraged to attend and participate in continuing education opportunities.

Other

Compensatory Time – See City Personnel Policy (SEE ALSO Library Addendum to City Personnel Policy)
Disciplinary Policy - See City Personnel Policy
Funeral Leave - See City Personnel Policy
Grievance Procedure - See City Personnel Policy
Holiday Policy - See City Personnel Policy
Jury Duty - See City Personnel Policy
Leave of Absence - See City Personnel Policy
Mandatory Retirement - See City Personnel Policy
Maternity Leave – See City Personnel Policy
Military Leave - See City Personnel Policy
Resignation Policy - See City Personnel Policy
Sick Leave - See City Personnel Policy
Vacation Policy - See City Personnel Policy (SEE ALSO Library Addendum to City Personnel Policy)

Salaries
A classification pay plan has been adopted by the Library Board and Wabasso City Council. The plan is subject to regular revision so that it will be equitable for both the Library and the staff. Any raise will be in accordance with city policy. (SEE ALSO Wages & Step Increases for Part-Time Library Employees)

Approved 06-08-2021

Printable Personnel Policies & Salaries

ADD THIS TO PERSONNEL POLICIES IN 2024

Relationship of Board of Trustees and Director Statement

While much of the funding of the Library comes from the City of Wabasso, the Library Board of Trustees holds exclusive legal responsibility for the operation of the Wabasso Public Library, budgetary process, and policies. The Board shall appoint a Library Director as the administrator with full responsibility for services, book selection, personnel management, physical facilities upkeep/management.The Library Director shall have the responsibility for recommending policies and for bringing to the attention of the Board the desirability of formulating policies. It is the responsibility of the Library Director to follow the policies established by the Library Board of Trustees. It is also the responsibility of the Library Director to interpret Board policies and enact daily procedures and direct staff tasks that accurately reflect those policies.

Petitions & Solicitations Policy

Petitions & Solicitations Policy
Wabasso Public Library

Purpose

According to the Library’s Rules of Behavior Policy, members of the public can be asked to cease their behavior, or in some cases leave the premises for the day, if they are: “Soliciting, petitioning, or distributing written materials, or canvassing for business, political, charitable, or religious purposes without prior approval from Library staff.”

This policy sets forth guidelines and conditions for circulating petitions and soliciting to protect both the free exercise of individual rights as afforded under the First Amendment of the Constitution of the United States, as well as maintenance of a safe and welcoming environment for all patrons while visiting the Library. This policy is content-neutral and applies to all regardless of the candidate, issue or cause.

General

Petitioners and solicitors should not block, hinder, interfere or otherwise impede Library patrons or staff wishing to enter or exit the Library building, parking areas, or wishing to use book returns. They should also not use intimidation to get any person to sign a petition or take literature or participate in an activity.

Fundraising activities are not permitted inside the Library or on library property by any person or organization when the purpose is to benefit a group or organization other than the Wabasso Public Library. Anyone who violates this policy, or other library policies such as the Rules of Behavior Policy, or engages in unlawful behavior, will be asked and required to leave the premises.

Petitioning:
The Library allows people to circulate petitions on the north sidewalk adjacent to the library grounds, or the petitioners may reserve the meeting room for such purpose. If using the Library’s meeting room, the meeting room policies must be followed, including keeping all activity and materials inside the meeting room.

Petitioners may not actively pursue, harass or intimidate library patrons. Additionally, in issuing posters, press releases or other publicity, groups may not imply that their programs are sponsored, co-sponsored or endorsed by the Wabasso Public Library.

Circulating petitions for signatures anywhere else on library property is prohibited. This is enforced so that it does not give the appearance that the Library is supporting a specific cause or issue.

Soliciting:

The Library allows solicitors on the north sidewalk adjacent to the library grounds, or in the meeting room when it has been reserved. Soliciting anywhere else on library property is prohibited.

Solicitors can promote – but not directly sell – products and materials. They cannot ask for donations, seek membership fees, or payment of dues anywhere inside the library or on library property. This applies also to non-profit organizations.

If using the Library’s meeting room, the meeting room policies must be followed, including keeping all activity and materials inside the meeting room. Solicitors may not actively pursue, harass or intimidate library patrons. Additionally, in issuing posters, press releases or other publicity, solicitors may not imply that their programs are sponsored, co-sponsored or endorsed by the Wabasso Public Library. Posters may be displayed to the Library’s bulletin board if it is for civic, educational, or cultural purposes.

Approved 10-05-2021

Printable Petitions & Solicitations Policy

Photograph/Filming Policy

Photograph/Filming Policy
Wabasso Public Library

Purpose

For publicity purposes, the Wabasso Public Library reserves the right to utilize photographs or videos taken at the Library or at library-sponsored events and utilize them in digital and print media.

General

While the Library strives to protect the privacy of its patrons, it is nonetheless a public space, and all library programs typically occur in a public venue. In this regard, attendees at library programs/events cannot have a reasonable expectation of privacy in regards to the taking of photographs and videos by library staff. Therefore, it is the policy of the Library that all library patrons offer implied consent to being in the content of a photo/video taken at the Library or during library events, unless they specifically inform staff of an objection to such use.

Objections will be respected by Library staff, except in cases where the photograph or video shows more than 4 (four) people. Without objections from a majority of the individuals photographed, group photos/videos do not easily constitute violation of a singular individual’s privacy. The Library Director will have the final decision over taking down a photo/video containing 4 (four) or more people in the frame.

In the case of minors, parents and caregivers are encouraged to be proactive in their concerns for their children. Inform Library staff ahead of – or during – events to make your objection known. Do not wait until a photograph or video of a minor under your care appears in printed or online media to inform Library staff of your objection.

No names will be utilized in conjunction with photos or videos without express written consent.

See also the Plum Creek Library System’s Photograph Policy.

Approved 10-05-2021

Printable Photograph & Filming Policy

Photocopy Machine Policy

Photocopy Machine Policy
Wabasso Public Library

The photocopy machine is the property of the Wabasso Public Library and is available for use by the public during library hours. The machine is capable of copying, scanning, and faxing materials. Aid and instruction in the use of these features is available from library staff.

Photocopying
Copies may be made at the rate of 20 cents for a black and white copy per page, and 50 cents per page for color copies. Use of paper sizes larger than 8.5”x14” is 50 cents per black and white page, and 75 cents per color page.

Any violation of copyright is the responsibility of the library patron requesting the copies.

Scanning
Scans may be made at no cost. Scans must be sent to the designated staff email, which will then be forwarded by library staff to the desired email address of the patron.

Faxing
A member of the library staff will be responsible for the operation of the fax machine.

Sending a fax within Minnesota will be $1.00 for the first page, and 25 cents for each additional page, excluding the cover letter.

Sending a fax outside the United States will be $5.00 per page, excluding the cover page.

If a patron wishes to receive a fax at the library, the patron will be charged 25 cents per page received, including the cover letter.

There is no charge for sending or receiving information from a library in the Plum Creek Library System if used for library business.

Approved 07-06-2021

Printable Photocopy Machine Policy

Privacy & Confidentiality Policy

Privacy & Confidentiality Policy
Wabasso Public Library

Purpose

The Wabasso Public Library considers the privacy of its patrons to be of great importance. This policy seeks to integrate, in a succinct manner, the legal/ethical frameworks that address the subject of library record confidentiality. It presents the commonalities of these frameworks, and clarifies the exceptions, to create a basic context that employees of the Wabasso Library should be aware of, and respect.

General

Under the U.S. Privacy Act, and the American Library Association’s Bill of Rights, U.S. citizens are and ought to be protected from violations of privacy including all library records, registration information, current and past circulation histories, and overdue history. The Privacy Act applies to all adult card holders 14 years and older. To a degree, child cardholders are exempt from this because of the contractual nature of the library card, and the fact that a parent/legal guardian must sign for child’s card.

The Wabasso Public Library also abides by Minnesota Statutes as it relates to the confidentiality of library records:

Minnesota Statutes § 13.40. Library and historical data

Subd. 2. Private data; library borrowers.

(a)Except as provided in paragraph (b), the following data maintained by a library are private data on individuals and may not be disclosed for other than library purposes except pursuant to a court order:

(1) data that link a library patron's name with materials requested or borrowed by the patron or that link a patron's name with a specific subject about which the patron has requested information or materials; or

(2) data in applications for borrower cards, other than the name of the borrower.

(b) A library may release reserved materials to a family member or other person who resides with a library patron and who is picking up the material on behalf of the patron. A patron may request that reserved materials be released only to the patron.

Expectations for Library Staff

All public library records containing personally identifiable information are confidential. This extends to other forms of information, such as the patron’s requests for information and materials, the online sites and resources they access, and their loan transactions.

Staff members and volunteers shall protect information about library patrons, and such information will not be transmitted to individuals or to any private or public agency without an order from a court or as otherwise required by law. In the event that any library employee is served with a court order to provide information prohibited by this policy, that employee shall immediately inform the Library Director who shall in turn seek legal advice before complying with the order.

Exception #1 Acts by library employees in maintaining the records within an integrated library system are not violations of this policy, or the law.

Exception #2 A parent/legal guardian of a child who is under 14 years of age may request information relating to the payment of fines, fees, etc. They may also request to see what the child has currently checked out for purposes of satisfying their parental responsibility.

Exception #3 Fine totals may be given to other family members if library staff feel that the intent is to pay those fines.

Exception #4 Library staff may release reserved materials to a family member or other person who resides with a library patron and who is picking up the material on behalf of the patron.

Approved 10-05-2021

Printable Privacy and Confidentiality Policy

Proctoring Tests Policy

Proctoring Tests Policy
Wabasso Public Library

Purpose

In an effort to support the goal of lifelong learning, and act as a public service, the Wabasso Public Library provides proctoring services upon request; they are subject to the availability of authorized staff and resources.

Methods of Administering Tests

Currently the Library recognizes the following methods of taking courses/tests:

U.S. mail delivery
Computer accessible courses taken online including teleconferences
Email delivered passwords with tests taken online or delivered as printed attachments
Faxed tests

Expectations of the Student

Persons interested in using the Library’s test proctoring services must read the entirety of this Proctoring Tests Policy before making arrangements with Library staff.

When making arrangements, students must supply their name, telephone number, email address, the name of the school, class, and instructor, and the desired date and time of the exam using the Proctor Form.

The student is responsible for making all arrangements with the educational institution giving the test as well as scheduling computer time (unless a portable device is allowed per the institution’s requirements), verifying email/fax numbers, and delivery of all institutional information to the Library, including sending and verification of arrival of test/password information with library staff.

If the exam is written, it is the student’s responsibility to obtain needed signatures and arrange for the exam to be delivered to the Library. It is the responsibility of the student to contact the Library to see if the test has arrived, and to schedule with library staff the date, time, and format for taking the exam.

Students are expected to come prepared with the necessary or required supplies to take the exam.

If this policy does not meet the student’s needs or the requirements of the educational institution, the student should contact the institution that is administering the test for other proctor recommendations.

Conditions of the Library

Students must verify that the following conditions are acceptable to themselves and the institution giving the test before having an exam sent to the Wabasso Public Library:

The taking of certain tests may be limited by the Library’s internet access, available technology, or librarian’s technological expertise. Efforts will be made to access the test but special proprietary or purchase-associated software will not be downloaded for specific tests. Students should have email and telephone contact information for the instructor at the time of the test so that they can be called in the event of a problem.

Proctors will not monitor a student continuously during an exam, but may check on the student periodically. Proctors will enforce any time limits that are placed on the exam as well as other rules set forth in the examination materials. The use of cell phones or visiting with others is prohibited.

At the conclusion of a written exam, the exam will be returned directly to the testing institution. The student is responsible for return costs. The student (or institution) is responsible for providing the envelopes or packaging needed to return the exam to the institution. Return costs can be found in Return Costs below.

The Library will not be responsible for any delayed tests nor for any completed tests when they leave the Library’s possession to be returned to the educational institution or association.

If applicable, the Library will hold a facsimile of the test for thirty (30) days or the test’s stated deadline.

Librarians will not sign a proctoring verification that attests to more than the librarian has been able to do.

Proctoring tests is a service available to all patrons and is provided as a courtesy; the Library has the discretion to limit or deny this service.

Return Costs

Students are responsible for any fees acquired for printing, scanning, faxing or mailing an exam as required by the professor. Completed exams will be returned to the testing institution only via the envelopes or packaging provided by the student or institution. The costs associated with proctored exams is as follows:

Printing: $.20 per B/W page; $.50 per color page

Faxing: $1 for first page sent; $.25 per following page sent; $.25 per page to receive

Scanning: $3.00 per exam

Mailing: Current postage rate, plus $1

Approved 09-07-2021

Printable Proctoring Tests Policy

Printable Proctor Form

Public Notices (Bulletin Board) Policy

Public Notices (Bulletin Board) Policy
Wabasso Public Library

Purpose

Among its many functions, the Wabasso Public Library is a place of public gathering. The Library Board therefore recognizes the Library’s obligation as a public space to allow the posting of public notices which have a civic, educational, or cultural purpose.

General

Bulletin board materials may be submitted for posting by nonprofit organizations for civic, educational, or cultural purposes. Limited space generally allows only short-termed notices. The Director must approve all postings.

Each item posted must be dated. Library staff will place and remove postings promptly. Unless other arrangements are made, items must be picked up the day following the date of the publicized event if the owners want them returned. The Library will not be responsible for returning materials.

Approved 09-07-2021

Printable Public Notices Policy

Reconsideration of Library Materials

Reconsideration of Library Materials Policy
Wabasso Public Library

Purpose

The Wabasso Library adheres to the principles of intellectual freedom outlined in the Library Bill of Rights of the American Library Association, and as such, the Library does not automatically withdraw materials in response to a challenge from an individual or group. This policy lays out procedure for when such situations arise.

General

The resources and materials provided by the Wabasso Library are selected in accordance with the Library's Mission Statement and its Collection Development Policy. Inclusion of a particular resource in the collection does not constitute endorsement or advocacy of the ideas or statements found therein.

The Library’s role is to house and provide materials which will allow individuals to freely examine subjects and make their own determinations. The Librarian’s role is to build a collection comprehensive enough so that different points of view on those subjects are represented.

The Library recognizes that some materials or content may be considered controversial or offensive. While individuals are free to reject for themselves materials they do not approve of, they may not restrict the freedom of access to others.

Reconsideration Process

If a customer or group is concerned about a particular book or another item in the Wabasso Library’s collection, and wants the Library to reconsider its inclusion of that material, a Request for Reconsideration of Library Materials (RRLM) can be made available by request to library staff. This form should be filled out completely, signed, and returned to library staff. Materials owned by other libraries do not apply.

These next steps will then be followed:

The RRLM will be sent to the Director for review. During review, the Director may request for a meeting with the customer who submitted the form. Likewise, the customer may also request to speak with the Director to discuss their concern.
Within thirty (30) days, if the RRLM is not rescinded, the Director will respond to the concern in writing; both the form and the response will be forwarded to the Library Board.
The customer may appeal the Director’s decision if dissatisfied with the response; all appeals must be submitted in writing at least one week prior to the Library Board’s next regularly scheduled meeting.
The Library Board may take action that could include any of the following:
- Reading and/or viewing the material for themselves to make a determination.
- Creating an ad hoc committee to read and/or view the material and make a recommendation to the Board.
- Consulting with experts in the subject field.
- Inviting the customer to discuss their concerns.
- Reclassifying the material to a more appropriate part of the collection.
- Balancing the collection with the purchase of more materials to represent a variety of viewpoints on the same subject.
- Removing the material from the collection.
- Taking no action at all; the Director’s response stands.

The final decision regarding any action rests with the Library Board. Any material under reconsideration will remain in the collection during the course of the review and appeal process.

Approved 05-02-2023

Printable Reconsideration of Library Materials Policy

Printable Request for Reconsideration of Library Materials Form

Reference Service Policy

Reference Service Policy
Wabasso Public Library

Reference service and materials are available to all persons during the hours the Library is open and provided in response to all forms of inquiry including - but not limited to - patrons in the Library, the telephone, e-mail, and other facsimiles of communication.

The Wabasso Public Library will assist patrons in the use of the Library and teach instruction in the use of reference sources when appropriate. The Library will encourage patrons who will need to use reference tools repeatedly to learn the use of the tools.

In the instance of legal, medical, investment or tax reference questions, the staff may only guide the patron to the material available on the topic of interest and not offer advice. The staff may not evaluate or interpret the information provided nor may the staff define the meaning of terms, offer investment advice, or select income tax forms.

Approved 07-06-2021

Printable Reference Service Policy

Rules of Behavior on Library Premises Policy

Rules of Behavior on Library Premises Policy
Wabasso Public Library

Purpose:
The purpose of this policy is to ensure that patrons of the Wabasso Public Library have access to and use of Library facilities and grounds in a quiet, orderly, and safe atmosphere, along with being undisturbed by the disruptive actions and behavior of others.

This policy is also intended to protect the rights and safety of Library staff members and patrons, to preserve and protect the Library’s materials and facilities, to ensure the orderly management of the Public Library, and to ensure that Library facilities and materials are available for the use for which the facilities and materials are intended. Failure to comply with the rules in this policy may result in the loss of Library use privileges.

Grounds for Loss of Library Privilege:
Staff has the authority and responsibility to enforce this policy as they see fit to ensure the safety and enjoyment of all patrons.

Whenever there is reasonable cause to believe that an individual has committed any of the acts listed below, he or she will be warned to cease the behavior, and may be told to leave the Library building and property for the remainder of the day.

The severity of the violation, and/or any past or subsequent violations, may result in additional restrictions of Library privileges beyond having them rescinded for a day. Any further restriction shall be determined by the Director and/or the Library Board of Trustees, and is documented in the Five Levels of Restriction listed on page 4 of this policy. In the most severe cases, the determination process should be done in coordination with the City of Wabasso.

Reasons for asking patrons to cease their behavior, or in some cases leave the premises for the day, shall include but are not limited to, the following:

If patrons are asked to leave the library, an incident report form shall be made by, or given to, the Library Director. Library staff are required to complete an incident report form at the conclusion of an incident.

Staff should never use physical force or abusive words in patron confrontations. On a per incident basis, local law enforcement may be called if patrons are abusive or unresponsive to the rules and restrictions prescribed by this policy or by staff. If Library staff has fear of - or feels threatened by - a Library patron, they are directed to call the local police or sheriff’s department and leave the building.

The Five Levels of Restriction
Based upon the circumstances of the incident(s), the Library Director and/or the Board of Trustees may elect to impose any of the following restrictions upon the offender at the time of the incident or after it has occurred:

Offender restricted from using a part of the facility/equipment/service for the remainder of current day, with restrictions provided to the offender both verbally and in writing if and when possible;
Offender directed to leave the library for one (1) week, both verbally and in writing if and when possible;
Offender escorted out of library by local law enforcement with no admission for one (1) month, both verbally and in writing if and when possible;
Offender escorted out of library by local law enforcement and banned for a certain amount of time determined by Director, Board of Trustees, City Manager, and City Attorney;
Offender removed by local law enforcement with no further admittance to Library until further action is decided by Director, Board of Trustees, City Manager, City Attorney, and/or police. Options may include a permanent ban from Library.

Violation of any of these restrictions by entering the Library premises or loitering on the grounds will result in Staff immediately contacting law enforcement to remove the offender from the property.

The decision to restrict Library privileges to a patron will be based on a number of factors, including but not limited to: severity of the violation, number of warnings, and other violations documented about the patron.

Any patron whose privileges have been restricted may appeal the decision in writing to the Library Board of Trustees within 5 days of the occurrence. Any such letter must be received by the Library in that time frame.

Updated 3-2-2021

Printable Rules of Behavior Policy

Social Media Policy

Social Media Policy
Wabasso Public Library

Purpose
The use of social media tools are meant to augment communication, collaboration, and information exchange between the Wabasso Public Library and the public. The primary purpose of this policy is to establish rules, guidelines, and best practices for a professional and inviting social media presence.

Social Media refers to user-created content sites such as blogs, forums, and social networks. These include, but are not limited to, Facebook, Pinterest, Twitter, Linkedin, Instagram, Youtube, etc.

General
The Library Director will be the managing authority. All social media accounts are created only with permission from the Library Director. Similarly, changing the name, passwords, and settings of the social media accounts must be approved by the Library Director.

All content is subject to being edited or deleted by the Library Director. The Director may also remove any tags or link to other accounts at their discretion.

Each Wabasso Public Library social media page should clearly indicate it is maintained by the Wabasso Public Library.

All social media sites and content shall be monitored and updated as time allows by appointed library staff. Daily monitoring of social media sites is expected in order to preserve the professionalism and integrity of the sites.

Staff Responsibilities
When posting material and comments on the Wabasso Public Library social media accounts, staff will:

Always conduct themselves with professionalism and integrity as an online representative of the Wabasso Public Library;
Not represent any posting or statement as official policy unless it has been explicitly approved by the Library Director;
Observe and abide by all copyright, trademark, and service mark restrictions in posting materials;
Not make statements about patrons or post, transmit, or otherwise disseminate confidential information in violation of Minnesota Statues or the Library’s confidentiality policy;
Not conduct personal business or activities on the Library’s social media accounts;
Staff will not spend an inordinate amount of time on social media resources. This will be monitored by the Library Director;
Library staff may not link material from employee social media accounts to the Library’s social media accounts.

Appropriate Content
Library postings which are consistent with the stated purpose of this policy shall be, but are not limited to:

Notices of upcoming meetings, programs or events;
Information about library services, trends or technologies;
Press releases;
Library policies and procedures or a change thereof;
Notice of program cancellations or service disruptions;
Notice of emergencies or building closure;
Training and educational opportunities for the public;
Promotion of the Wabasso Public Library and the Plum Creek Library System;
Discussion of books, book reviews or a virtual book club; patrons may post opinions in these online discussions however library staff may only summarize book content on library social media accounts;
Other forms of content that is approved by the Library Director.

Inappropriate Content
Library postings which are inconsistent with the stated purpose of this policy shall be, but are not limited to:

Spam;
Postings that contain obscene matter, cursing, or are of a sexual nature. Postings must be appropriate for audiences of all ages to read or see as patron ages vary greatly;
Disparaging, harassing abusive profane or offensive postings;
Postings that are hateful, threatening, pornographic, that contain graphic or gratuitous violence;
Potentially libelous or defamatory postings;
Postings which contain privileged, proprietary or confidential information about any person, business or entity;
Postings which violate or potentially violate local, state or federal laws, including without limitation, intellectual property and copyright laws;
Postings which discriminate on basis of race, color, religion, national origin, sex, handicap, age, sexual orientation, creed, or ancestry; Postings which are sexual harassing, including, without limitation, epithets, slurs, negative stereotyping, sexual rumors that show hostility toward individuals based on gender, derogatory comments about individual’s body or appearance, unwelcome sexual compliments, innuendos, suggestions or jokes.
Postings shall not include contact information for people, businesses or agencies other than the Library. Postings shall not be linked to any other account unless pre-approved by the Library Director.

Public Terms of Use:
Public users should have no expectation of privacy in postings on the Library’s sponsored social media sites, and by utilizing these sites, users consent to the Library’s right to access, monitor and read any postings on the sites.

By choosing to comment or post on the Wabasso Public Library social media sites, public users informally agree to these terms:

To conduct themselves and their postings in a respectful manner which is consistent with the expectations laid out in the Library’s Rules of Behavior Policy. The Library’s self-imposed restrictions on inappropriate content also applies to postings made by the public;
Their comments, posts, or other forms of content may be removed in whole or in part by the Library without prior notice if it is deemed inappropriate or unpermitted;
The Library has permission to use the content of any posting a public user makes without compensation or liability on the part of the Library. This permission ends when the posting is deleted;
The Library reserves the right to ban or block users who have posted in violation of this policy;
The Library’s social media resources may be considered public records. If copies are requested the library will disclose the contents of its social media sites to the requestor(s).

Approved 08-03-2021

Printable Social Media Policy

Unattended Children Policy

Unattended Children Policy
Wabasso Public Library

The Wabasso Public Library encourages visits by children, and wants their visits to be memorable and enjoyable. For the purposes of this policy, “unattended” means that the person responsible for the child is not within sight of the child.

General
Parents are ultimately responsible for their children’s behavior in the library. Library staff cannot and will not assume responsibility for the care of unattended children. Exceptions may be made when a child is attending a Library children’s program.

It is the policy of the library that all children under six years old must be in the company of a parent or responsible person who is twelve years of age or older while in the library. It is against Library policy to leave children age six (6) or younger unattended at the Library.

If a child is left unattended in the Library, the staff may attempt to locate their parent/care provider. If a parent/care provider is in the Library, they will be informed of the Library’s policy concerning unattended children.

If a parent/care provider is not found in the Library, staff may attempt to locate the parent using library card registration. A parent, when contacted, will be informed of the Library’s policy concerning unattended children.

Disruptive Behavior
Any child who is considered to be disruptive or unsafe by the Library staff may be asked by the Library staff to stop the behavior. A second request by the librarian for the child to stop the disruptive behavior will be directed to the responsible parent, legal guardian or childcare provider to correct. If a parent or legal guardian is not on the Library premises, a child may be asked to leave the building. If the child needs to contact a parent or guardian, they may do so. If a problem involving an unattended child still remains and Library staff feels the child may be unsafe, Library staff has the right to call the police or child protective services.

Closing Time
Parents are responsible for picking up their children by closing time. All patrons are asked to leave the building at closing.

Fifteen minutes before closing time, Library staff will remind young people to contact a parent/responsible person for a ride home if one is not already arranged. For the safety of the child, the staff will not leave a child outside to wait on a ride.

If a parent/responsible person cannot be reached or does not arrive within fifteen minutes past closing time or at another predetermined time, the police may be called to escort the child home or keep the child until parents or a trusted responsible person can be reached. Library staff is not permitted to give an unattended child a ride home.

Approved and adopted 3-2-2021

Printable Unattended Children Policy

Volunteer Policy

Volunteer Policy
Wabasso Public Library

Purpose

The Library Board encourages individuals and groups to volunteer to supplement the efforts of paid library staff to: provide quality library collections, services and programs; serve as a method for area residents to become familiar with the library; support library fund raising activities.

General

A volunteer is a person who performs tasks for the Wabasso Public Library without wages, benefits or compensation of any kind.

Volunteers must have a library card at the Wabasso Public Library or another Plum Creek Library System and their account must be in good standing.

Volunteers are recognized by the public as representatives of the Library and shall be guided by the same work and behavior codes as employees.

Nothing in this policy creates a contract between the volunteer and the Library. Both the volunteer and the Library can terminate their association at any time, for any reason, without any cause being stated.

Volunteers under the age of 18 must have the consent of a parent or legal guardian. Generally the Library will not accept volunteers under the age of 14. Volunteers under the age of 18 may not work without direct adult supervision. The schedule of volunteer hours at the library is dependent upon the availability of staff to supervise.

Volunteers must follow all library policies and procedures, especially those relating to confidentiality of library records. Failure to maintain confidentiality will result in immediate termination of the volunteer.

Should a volunteer have a grievance with a staff person, another volunteer, or library patron, every attempt will be made to handle the situation through the Library Director.

Approved 09-07-2021

Printable Volunteers Policy

Weeding Policy

Weeding Policy
Wabasso Public Library

Purpose:
The Wabasso Public Library strives to maintain a collection that meets the needs of the community. In doing so, a regular and systematic weeding of the library’s material (including books, periodicals, pamphlets, audio, and visual items) will improve the efficiency and vitality of the Library’s resources.

General
Materials whose contents are still of value but have worn out or have fallen into disrepair will be repaired or replaced if possible. If newer editions have been released, the newer edition will supersede the older copy. Materials only used occasionally will be weeded. Patrons may use interlibrary loan services to obtain items not available in the Library.

Due to space limitations, judgments of priority often need to be made in the discarding of library materials. In terms of use, staff may need to discard materials that are used but used less frequently than other materials.

All materials no longer suitable for the collection will be withdrawn and discarded, or sold.

Final responsibility for deciding which materials to discard or sell rests with the Library Director. He or she may delegate this authority to other members of the staff.

Criteria for Weeding:

Appearance: Books of an antiquated appearance which might discourage use, worn out volumes whose pages are dirty, brittle, yellow or missing and those with frayed bindings, broken spines, or dingy, torn covers will be considered for weeding.
Unnecessary Titles: Titles which no longer are needed include duplicate titles, older editions of currently held works, highly specialized works whose information is included in other materials or subjects of little interest.
Poor Content: Materials which contain outdated, inaccurate, or incorrect information; unfair interpretations; poorly written or performed works; or items that have been superseded by newer, improved editions.
Usage: Items with very few checkouts and/or have not circulated in at least five (5) years.

Approved 06-08-2021

Printable Weeding Policy